2024 Malaysia East Railway Section 6 Roadbed Ancillary Engineering Project

Material inquiry and procurement bidding

Inquiry Announcement

Tender No.: ****

Tenderer: CCCC Special Engineering Co., Ltd.

December 10, 2024

2024 Malaysia East Railway Section 6 Roadbed Ancillary Engineering Project Material Inquiry and Procurement Tender Announcement

1 Bidding conditions

The construction materials used in the 2024 Madong Railway Sixth Division Roadbed Ancillary Project by China Communications Special Engineering Co., Ltd. have met the bidding conditions. Due to the tight construction period, the project has decided to conduct inquiry procurement in accordance with national laws and regulations and the material procurement management regulations of China Communications Special Engineering Co., Ltd. (hereinafter referred to as China Communications Special).

2 Project Overview and Bidding Contents

2.1 Project Overview

The project site is located in Malaysia, the project type is maintenance and reinforcement, and the contract period is 10 months.

2.2 Bidding Content

For details of materials, please see Appendix 1 of the tender notice.

3. Qualification requirements for suppliers responding to inquiries

3.1 Basic conditions

( 1) The enterprise must be strong and have a reliable and good credit status.

( 2) Having the capacity to independently bear civil liability.

( 3) Have good business reputation and sound financial accounting system.

( 4) Having the necessary equipment and professional and technical capabilities to perform the contract.

( 5) Have a good record of paying taxes and social security funds in accordance with the law.

( 6) There are no legal disputes or bad records in the three years before participating in the response to this batch of procurement inquiries, and there are no major violations of laws in business activities.

( 7) Other conditions prescribed by laws and administrative regulations.

( 8) Suppliers responding to inquiries must have a complete after-sales service organization and after-sales service system.

3.2 Specific conditions

( 1) The supplier responding to the inquiry shall guarantee that: the goods provided are manufactured by a legally established manufacturer and comply with relevant national industry standards; all contents of the inquiry documents submitted are true, legal and valid; the goods provided by the supplier responding to the inquiry shall comply with the technical requirements of the inquiry and the inquiry response documents and have no defects in title; otherwise, the supplier shall bear all losses and related liabilities caused to the purchasing unit.

( 2) Consortium quotations will not be accepted.

4. Submission of bidding documents and bid opening

4.1 The Purchaser will publish a price inquiry notice on the CCCC Supply Chain Information Management Platform on December 11 , 2024. Units interested in bidding are requested to respond within the above date (website: http://ec.****.cn/PMS) .

5. Submission of Inquiry Response Documents

5.1 The deadline for submitting the inquiry response document is: December 16 , 2024 Before 15:00 . The person who responded to the inquiry shall submit the inquiry response document to the Subsidiary Engineering Project Department of the Sixth Branch of the Madong Railway .

5.2 If the successful inquiry response document is not submitted within the deadline, the procurement tenderer will not accept it.

6. Contact Information

Tenderer : CCCC Special Engineering Co., Ltd.

Address : 20th Floor, Block A, Hubei Science and Technology Entrepreneurship Building, No. 34, Xiaohongshan East District, Wuchang District, Wuhan

Contact : Hu Jiping Tel: ****575688

Zou Zhuo Phone: 011****1669

Email: ****@gmail.com

December 10 , 2024

Appendix 1 Bidding Materials

Part 2 Instructions for Bidders

Information Sheet for Bidders

Instructions for Bidders

一、 Technical requirements

1、Bidders should strictly carry out processing and production in accordance with the technical requirements provided by the tenderer and the specifications and standards issued by the state .

二、 Request a quote

1. Composition of unit price excluding tax: The unit price excluding tax is the price excluding value-added tax . The unit price includes material rental fees (including necessary accessories and spare parts), warehouse fees, product maintenance fees, service fees, management fees, profits, interests, acceptance discounts, non-value-added tax, milling fees and all express and implied fees.

2. Tax rate: refers to the deductible tax rate of the special value-added tax invoice with legal effect issued by the bidder. The tax rate will remain unchanged during the execution of this contract.

3. Unit price formation mechanism: Fixed unit price. The bidder promises that during the contract period, the unit price, freight, management fees, taxes and profits will not be affected by market factors, and the quality of material supply will not be affected.

4. Quantity Agreement: The quantities listed in this contract are provisional quantities. The increase or decrease in the settlement quantity will not affect the execution of other terms of this contract. The quantity is subject to actual settlement.

三、 Measurement, payment and settlement methods

1. The actual delivery acceptance quantity (counting or weighing weight, etc.) shall be the basis, including tax, and the goods shall be picked up and accepted by the bidder and delivered to the delivery location.

2. Document acceptance: The documents that the bidder must provide include delivery note and certificate of conformity.

3. Quality acceptance: Preliminary inspection of the appearance of materials to ensure that they are of qualified quality. Receipt of goods does not mean that the tenderer agrees that the tenderer's materials are of qualified quality.

4. Payment method: Cash

5. Payment: The bidder shall pay Party B 100% of the purchase price of the batch of materials within 90 days from the date when the tenderer completes the settlement procedures.

6. When the tenderer pays the bidder for material purchases, the bidder must provide the tenderer with a formal invoice issued by the tax authority, or the tenderer must withhold and pay taxes on behalf of the bidder and issue a tax invoice, and the withheld amount will be deducted from the material payment.

7. The withholding and payment of the quality deposit does not relieve the bidder from the responsibility of ensuring the quality of the delivered goods .

8. Settlement period: Settlement will be made within 3 months after the goods arrive at the site and are signed for and accepted by the tenderer .

Basis for settlement: The bidder shall summarize the "Site Acceptance Form" (format provided by the tenderer) signed by the tenderer and the "Exit Acceptance Form" signed after exiting the site, and submit them to the tenderer for the material receipt settlement form.

9. The bidder shall issue and deliver the compliant full amount (special value-added tax invoice) to the tenderer for accounting within 7 working days after the settlement based on the current settlement statement ; after the tenderer further reviews or certifies the invoice, the tenderer shall pay the bidder in accordance with the contract agreement .

四、 Eligibility criteria for bidders

1. The bidder must be an entity that holds the corresponding production qualification certificate and has undertaken similar projects .

2. The bidder should have the experience, technical strength and ability to undertake similar projects.

3. The bidder should participate in the quotation alone.

五、 Signing of quotation documents

The quotation document shall be printed in writing and signed by the legal representative of the bidder or his authorized person. No page of the quotation document shall be altered, inserted between lines or deleted.

Special note: The signature should be clearly legible, otherwise the quotation will be invalid.

六、 Tagging of quotation documents

The quotation document shall be stamped with the official seal of the unit.

七、 Composition of quotation documents

1. Bid Letter

2. Quotation list (prepared in the format of "List")

八、 Other matters

1. All expenses incurred by the bidder during the bidding period shall be borne by the bidder . The tenderer will select one or more bidders based on the bids and after comprehensive evaluation and assessment . The tenderer will not make any explanation to the bidders that fail to win the bid.

2. The bidder must promise that the bidder shall be the main manufacturer of the product , fully respond to the contract terms, sign a contract with the tenderer, and assume corresponding legal responsibilities.

3. After receiving the notice of winning the bid, the bidder should immediately prepare the order for materials and deliver them to the designated construction site within 30 days to meet the construction progress requirements .