2024 Malaysia East Railway Section 6 Roadbed Ancillary Engineering Project

Inquiry and purchase of plastic auxiliary materials

Inquiry Announcement

Tender No.: ****

Tenderer: CCCC Special Engineering Co., Ltd.

December 10, 2024

2024 Malaysia East Railway Section 6 Roadbed Auxiliary Engineering Project Plastic Auxiliary Materials Inquiry and Procurement Tender Announcement

1 Bidding conditions

2024 Madong Railway Sixth Division Roadbed Ancillary Project by China Communications Special Engineering Co., Ltd. have met the bidding conditions. Due to the tight construction period, the project has decided to conduct inquiry procurement in accordance with national laws and regulations and the material procurement management regulations of China Communications Special Engineering Co., Ltd. (hereinafter referred to as China Communications Special).

2 Project Overview and Bidding Contents

2.1 Project Overview

The project site is located in Malaysia, the project type is maintenance and reinforcement, and the contract period is 10 months.

2.2 Bidding Content

For details of materials, please see Appendix 1 of the tender notice.

3. Qualification requirements for suppliers responding to inquiries

3.1 Basic conditions

( 1) The enterprise must be strong and have a reliable and good credit status.

( 2) Having the capacity to independently bear civil liability.

( 3) Have good business reputation and sound financial accounting system.

( 4) Having the necessary equipment and professional and technical capabilities to perform the contract.

( 5) Have a good record of paying taxes and social security funds in accordance with the law.

( 6) There are no legal disputes or bad records in the three years before participating in the response to this batch of procurement inquiries, and there are no major violations of laws in business activities.

( 7) Other conditions prescribed by laws and administrative regulations.

( 8) Suppliers responding to inquiries must have a complete after-sales service organization and after-sales service system.

3.2 Specific conditions

( 1) The supplier responding to the inquiry shall guarantee that: the goods provided are manufactured by a legally established manufacturer and comply with relevant national industry standards; all contents of the inquiry documents submitted are true, legal and valid; the goods provided by the supplier responding to the inquiry shall comply with the technical requirements of the inquiry and the inquiry response documents and have no defects in title; otherwise, the supplier shall bear all losses and related liabilities caused to the purchasing unit.

( 2) Consortium quotations will not be accepted.

4. Submission of bidding documents and bid opening

4.1 The Purchaser will publish a price inquiry notice through the CCCC Supply Chain Information Management Information Platform on December 11 , 2024. Units interested in bidding are requested to respond within the above date (website: http://ec.****.cn/PMS).

4.2 Inquiry documents will not be sent by mail .

5. Submission of Inquiry Response Documents

5.1 The deadline for submitting electronic inquiry response documents is: December 16 , 2024 Before 15:00 . The price inquiry responder shall upload the price inquiry through the supplier page of CCCC Procurement Management Information Platform (URL: http://ec.****.cn/PMS), and the time of submission shall be the time of successful upload.

tenderer will not accept the inquiry response document that is not successfully uploaded within the deadline .

6. The medium for publishing the announcement

CCCC Supply Chain Information Management Platform ( http://ec.****.cn/PMS) was released.

7Contact Information

Tenderer : CCCC Special Engineering Co., Ltd.

Address : 20th Floor, Block A, Hubei Science and Technology Entrepreneurship Building, No. 34, Xiaohongshan East District, Wuchang District, Wuhan

Contact : Ma Jiantao Tel: 188****1660

Zou Zhuo Phone: 152****6221

Email: ****23536 @ qq .com

December 10 , 2024

Appendix 1 Bidding Materials

Part 2 Instructions for Bidders

Information Sheet for Bidders

Instructions for Bidders

一、 Technical requirements

1、Bidders should strictly carry out processing and production in accordance with the technical requirements provided by the tenderer and the specifications and standards issued by the state .

2、Product certificate (Chinese and English version), list of goods should be consistent with the quality certification documents of the product (Chinese and English version), third-party certification documents required for customs clearance.

二、 Request a quote

1. Composition of unit price excluding tax : The unit price excluding tax is the price excluding value-added tax . The unit price includes material rental fees ( including necessary accessories and spare parts), warehouse fees, product maintenance fees, service fees, management fees, profits, interests, acceptance discounts, non-value-added tax, milling fees and all express and implied fees.

2. Tax rate: refers to the deductible tax rate of the special value-added tax invoice with legal effect issued by the bidder. The tax rate will remain unchanged during the execution of this contract.

3. Unit price formation mechanism: Fixed unit price. The bidder promises that during the contract period, the unit price, freight, management fees, taxes and profits will not be affected by market factors, and the quality of material supply will not be affected.

4. Quantity Agreement: The quantities listed in this contract are provisional quantities. The increase or decrease in the settlement quantity will not affect the execution of other terms of this contract. The quantity is subject to actual settlement.

三、 Measurement, payment and settlement methods

1. The actual delivery acceptance quantity ( counting or weighing weight, etc.) shall be the basis, including tax, and the goods shall be picked up and accepted by the bidder and delivered to the delivery location.

2. Document acceptance: The documents that the bidder must provide include delivery note and certificate of conformity.

3. Quality acceptance: Preliminary inspection of the appearance of materials to ensure that they are of qualified quality. Receipt of goods does not mean that the tenderer agrees that the tenderer 's materials are of qualified quality.

4. Payment method: cash.

5. Payment: The bidder shall pay 97% of the purchase price of the batch of materials to Party B within 90 days from the date when the tenderer completes the settlement procedures . If there are no quality issues after seven months, the 3% quality deposit will be returned.

6. When the tenderer pays the bidder for material purchases, the bidder must provide the tenderer with a formal invoice issued by the tax authority, or the tenderer must withhold and pay taxes on behalf of the bidder and issue a tax invoice, and the withheld amount will be deducted from the material payment.

7. The withholding and payment of the quality deposit does not relieve the bidder from the responsibility of ensuring the quality of the delivered goods .

8. Settlement period: Settlement will be made within 3 months after the goods arrive at the site and are signed for and accepted by the tenderer .

Basis for settlement: The bidder shall summarize the "Site Acceptance Form" (format provided by the tenderer) signed by the tenderer and the "Exit Acceptance Form" signed after exiting the site, and submit them to the tenderer for the material receipt settlement form.

9. The bidder shall issue and deliver the compliant full amount (special value-added tax invoice) to the tenderer for accounting within 7 working days after the settlement based on the current settlement statement ; after the tenderer further reviews or certifies the invoice, the tenderer shall pay the bidder in accordance with the contract agreement .

四、 Eligibility criteria for bidders

1. The bidder must be an entity that holds the corresponding production qualification certificate and has undertaken similar projects .

2. The bidder should have the experience, technical strength and ability to undertake similar projects.

3. The bidder should participate in the quotation alone.

五、 Signing of quotation documents

The quotation document shall be printed in writing and signed by the legal representative of the bidder or his authorized person. No page of the quotation document shall be altered, inserted between lines or deleted.

Special note: The signature should be clearly legible, otherwise the quotation will be invalid.

六、 Tagging of quotation documents

The quotation document shall be stamped with the official seal of the unit.

七、 Composition of quotation documents

1. Bid Letter

2. power of attorney

3. Quotation list (prepared in the format of "List")

八、 Other matters

1. All expenses incurred by the bidder during the bidding period shall be borne by the bidder . The tenderer will select one or more bidders based on the bids and after comprehensive evaluation and assessment . The tenderer will not make any explanation to the bidders that fail to win the bid.

2. The bidder must promise that the bidder shall be the main manufacturer of the product , fully respond to the contract terms, sign a contract with the tenderer, and assume corresponding legal responsibilities.

3. After receiving the notice of winning the bid, the bidder should immediately prepare the order for materials and deliver them to the designated construction site within 30 days to meet the construction progress requirements .

Quotation

To: CCCC Special Engineering Co., Ltd.

1. After studying your inquiry documents, we are interested in the sub-projects of the subgrade of the sixth section of the East Malaysia Railway. Willing to quote in RMB (total price) .

2. If your company accepts our quotation, we will ensure that we will start supplying materials within the time specified by you after signing the contract and complete the supply of machinery and materials within the period specified in the contract.

3. We agree to strictly abide by the commitments in this quotation within the 3- day validity period of the quotation document. Before the expiration of this period, this quotation will always be binding on us and we can accept the winning bid at any time.

4. Before the contract agreement is formally signed and takes effect, this quotation together with your winning notice will constitute documents to be complied with by both parties and will be binding on both parties.

5. We understand that you are not necessarily willing to accept the lowest bid or any other bid you receive. We also understand that you will not bear any of our quotation fees and you may select multiple bidders at the same time.

6. We hereby declare that the documents and information submitted in this quotation are complete, true and accurate in all aspects, and we shall bear the legal responsibility for it.

Bidder's Address: Postal Code:

Tel: Fax:

Bidder: (Seal)

Legal representative or his authorized agent: (Signature)

Date: Year Month Day

power of attorney

To: CCCC Special Engineering Co., Ltd.

This authorization letter declares: The legal representative (name) of (full name of the bidder) legally represents our company and authorizes (position) (name) of (full name of the bidder or its subordinate unit) as the agent of our company. The agent has the right to sign the quotation and quotation documents in the name of our company in the quotation activity of the Mangdao River project , negotiate and sign the contract agreement with the tenderer and execute all matters related thereto. Our company recognizes all of this.

Attachment: Identity certificate of the legal representative and a copy of the ID card of the authorized agent

Bidder: (Seal)

Legal representative: (Signature)

Authorized agent: (Signature)

Date: Year Month Day